Grant Application

How to Apply

Application forms are posted to this website in early September each year. Applications may be sent by mail, courier service or by-hand. Applicants are responsible to ensure that their submissions are received by our office by the posted due date.

2017 Application Material

*Please read all the grant material before submitting your application


Grants Seminar

This year we will be offering three seminars for groups of 8 to 10. Please email MJ at to register.


  • Seminar #1 - CANCELLED
    • Wednesday, September 13, 2017 (CANCELLED)
    • 10:00 am to 11:00 am
  • Seminar #2
    • Wednesday, September 20, 2017 (Full)
    • 11:00 am to 12:00 pm
  • Seminar #3
    • Wednesday, September 27, 2017 (Full)
    • 11:00 am to 12:00 pm


Location: TBCF Office (312-101 N.Syndicate Avenue; in the Chapples Building on the Northside of Victoriaville Mall)

Topics that will be discussed at the seminar include:

  • Granting Programs
  • Granting Application
  • Tips for filling out your application

To download this year's presentation, please click here.

When to Apply

The Community Foundation accepts Grant Applications once a year. The opening and closing dates will be posted in the Fall. If you require information about our grants or you want to confirm if your organization or project qualifies for funding please contact our office.

  • Application Period Opening: September 1, 2017
  • Application Period Closing: October 13, 2017 (5:00 PM)


Who can Apply

To apply for a grant from the Thunder Bay Community Foundation, you must be qualified donee as per the Canada Revenue Agency ( Below is a list of qualified donees:

  • a registered charity (including a registered national arts service organization);
  • a registered Canadian amateur athletic association;
  • a registered housing corporation resident in Canada constituted exclusively to provide low-cost housing for the aged;
  • a registered Canadian municipality;
  • a registered municipal or public body performing a function of government in Canada;
  • a registered university outside Canada that is prescribed to be a university, the student body of which ordinarily includes students from Canada;
  • a registered charitable organization outside Canada to which Her Majesty in right of Canada has made a gift;
  • Her Majesty in right of Canada, a province, or a territory; and
  • the United Nations and its agencies.


Celebrating Your Grant Results

All Grant Recipients are asked to provide the Foundation with a final report by the end of grant year (before the following application period closing).

Click here to find out more about Grant Reporting


Recognizing your Grant

All successful recipients must recognize there grant and each applicant must indicate how they would recognize their grant if successful. Help us support you by recognizing your grant!

Click her to find out more about Grant Recognition


General Requirements for All Grant Programs

  • Applicants must be registered charities within the meaning of the Income Tax Act.
  • Applicants must do the majority of their charitable work within the District of Thunder Bay.
  • Applications may be for existing programs and services, new and innovative programs or other charitable works. Please see specific criteria for each grant as described below.
  • Applicants must demonstrate that they do not currently have the financial resources to fund the project under consideration.
  • Large provincial or national charities must demonstrate that the project is uniquely beneficial to Thunder Bay.
  • Applicants must use the funds within one year after the date of receipt. Funds must only be used to support the project specified in the successful application. If the project is ongoing, applicants must demonstrate the ability to support the project under consideration after the Foundation’s funds have been spent.
  • Applicants agree that the Foundation may review the documentation and progress of the project.
  • Previous Grant recipients must complete and return a project update on their current Grant before any new applications can be considered. If we do not receive an update or communication from you regarding your 2014 - 2015 grant you will become ineligible to apply for the 2015 - 2016 grant.
  • Applicants must recognize the Foundation in an appropriate manner. Grantees are required to follow the TBCF grant recognition procedure, please see page on TBCF site.
  • Applications for funds to be reallocated to other organizations will not be considered.
  • Applications cannot be submitted on-line. Please see requirements on the last page of this document for submission details.


General Limitations for All Grant Programs

  • Grants are not awarded to individuals.
  • For projects that promote the aims of a specific religion, ideology or political party.
  • Grant(s) may not be awarded to a charity that does not fulfill the criteria of a previous grant.


Program Specific Requirements


Frequently Asked Questions

Can a Non-Profit organization apply for a TBCF grant?
A foundation can only give to QUALIFIED DONEES. Although all charitable organization are non-profit, not all non-profits are charitable organizations.

How much can my charitable organization apply for?
This depends on the fund to which your are applying. Each fund as a specific amount of money to be granted every year. You can apply for up to the total amount available (see the Grant Program Information document for more details). However, if you apply for the whole amount, you must ensure your project has a wide reach, is innovative and addresses an issue in our community.

How much do other charitable organizations apply for?
The amount other charitable organization apply for varies by project and by fund. For instance, the General Fund has the largest amount of funds to be granted. On average, successful grant applications for the general fund historically have been approximately $7,500. The lowest successful request was $500 and the highest successful request was $20,000.

If we have no other funding sources, can we still apply?
Yes. We ask this in the budget section as it demonstrates a form of collaboration. We also ask about other funding and whether or not the funding has been secured to ensure the project will be able to move forward. If you receive our funding, but are unsuccessful from the other sources and cannot run the project, you will have to give your grant back. This is a situation we prefer to avoid.

Our project takes place in the middle of next year, can we still apply?
As long as your project takes place before the next granting application deadline (annually mid-October), you will be can apply for a grant. Just remember, upon completion we need your grant report (link). This helps us ensure you used the funds as specified and gives us information that we can use to show off your organization to our donors.

If we do not receive a grant, is theere a specific reason why?
Grants are not given based on a yes or no. Grants are marked by our Grant Marking Committee. The grants are then ranked based on mark (highest to lowest) and funds are given to projects until the fund runs out of money. On average, we receive 40 applications to the General Fund per year, however, only 15 to 25 grants are usually given out. The variance comes from a combination of the amount requested and the successful projects. Organizations who were not successful call and ask how they can improve their application for next year. Often this is not a question we can answer as it is a matter of the Grant Marking Committee's priorities and the other applications.

If we didn't finish a project for which we received funding last year, can we still apply for funding this year?
You must contact Bonnie Moore, Executive Director ASAP. She will make the determination.